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Payroll & Benefits Manager

Payroll & Benefits Manager

Main Purpose of Role

As a key and active member of the UK HR leadership team the role holder is responsible for the Payroll and Benefits strategy, developing and implementing cost effective solutions to aligned business objectives

 

Acting as the subject matter expert and working in close liaison with the HR and Finance teams the job holder has management responsibility for ensuring accurate and timely completion of weekly and monthly Payroll and Benefits processing and HMRC reporting for circa 670 employees

 

Key Accountabilities

  • Reviewing all procedures and systems using process mapping skills and external benchmarks to develop and implement enhancements maximising the use of technology, new systems and Payroll resources
  • Leading two Payroll Administrators to deliver an effective Pay and Benefits service to the business in an accurate, compliant and timely manner
  • Oversee compliance with statutory reporting and filing requirements. Keeping up to date with relevant regulations and legislation and determine the impact of any changes, acting to implement changes where necessary. Ensuring all staff are kept informed of changes, which may impact on the organisation or individuals
  • Manage Payroll workload both weekly and monthly to meet operational requirements and authorising the preparation of all Payroll related documents
  • Review and audit Payroll, to maintain accurate account balances ensuring all Payroll information and records are maintained in accordance with statutory requirements
  • Development of the Payroll and benefits strategy using both analytical skills and understanding of the current operations and future challenges

 

  • Audit, develop and implement Payroll policies and procedures which are efficient and ensure internal controls are suitably communicated, understood and managed appropriately
  • Maintain up to date and comprehensive guidance notes on all Payroll team related procedures
  • Maintenance of shadow Payrolls for international assignees. Authorisation of international payroll through third party provider
  • Production and maintenance of bespoke suite of automated MI reports for Finance
  • Keep up to date and oversee any regulatory Pension changes and determine the impact of any changes, acting to implement changes where necessary. Lead and develop all Pension processes. Reconciliation of all Pension reports, company and Pension provider
  • Lead and develop the company’s benefits including ownership of benefits providers: Pensions, life assurance, private medical, cash plan, cycle to work scheme, company cars, fuel cards and car allowances, critical illness cover and EAP providers, reviewing the services delivered and recommending changes to the services or providers
  • Control and subject matter expert for all fleet management, control and upkeep of all providers, pool cars management, driver risk assessments and overall responsibility for all company car accident reporting
  • Develop and maintain best practice process for all driving for business requirements
  • Control and audit of holiday and absence management system
  • Timely reporting of P46 (Car), P11ds, PAYE settlement agreement and completion of all year-end processing for Payroll
  • Leading strategic HR projects and business initiatives to drive our performance, processes and culture forward
  • Head contact for all employee Payroll and benefit queries.
  • Lead and subject matter expert for all GDPR issues within the wider company, Payroll and HR teams and ensuring compliance
  • Subject matter expert and lead for Gender pay Gap annual reporting.
  • Line management responsibility for the Senior Payroll Administrator and Payroll Administrator. Responsible for the training and development of the team. Conducting monthly, quarterly and annual appraisals
  • Support budget control of all people costs by monitoring headcount and providing robust and accurate MI of FTE and £payroll costs

 

Job Environment/Work pattern & hours

  • Office based within a manufacturing environment, with flexibility to work across all sites working 37.5 hours per week between the hours of 8.30 and 5pm with flexibility to work outside these hours to support a 24/7 workforce and able to attend site meetings with night shift workers

 

Education & Qualifications

  • 5 plus years’ experience in a similar position
  • Hold a recognised qualification in Payroll and Pensions e.g. CIPP Diploma in Payroll management or equivalent

 

Knowledge

  • Sage Payroll with end to end Payroll processing experience including Sage report writing
  • Detailed knowledge of implementing and enhancing time and attendance systems in relation to Payroll calculations and development
  • Detailed knowledge of taxation, national insurance, benefit in kind and PAYE settlement agreement rules
  • Detailed knowledge of processing of P45s, P46s, P11D’s, SMP, SPP answering tax queries and following month and year end procedures
  • In-depth knowledge of relevant legislation relating to Payroll and Pensions
  • In depth applied knowledge of GDPR

 

Skills

  • Strong relationship building capability and influencing from Director to Production Operative levels
  • First-class verbal and written communications
  • Excellent organisation and project management
  • Transactional Payroll & Change Management
  • Demonstrable problem solving and decision making
  • Pragmatic and flexible approach

 

Salary 45k plus benefits

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